Pengaruh Pemahaman Produk Hukum Kearsipan terhadap Kearsipan di Undiksha

Abstract

Abstrak

Pengelolaan arsip di Universitas Pendidikan Ganesha memerlukan pemahaman mendalam

terhadap produk hukum kearsipan sebagai pedoman pelaksanaan tugas dan fungsi para arsiparis

maupun pengelola kearsipan. Pemahaman ini bertujuan untuk memastikan tata kelola arsip dilakukan

sesuai dengan aturan yang berlaku. Namun, beberapa kendala masih ditemukan, seperti kurangnya

kesiapan sumber daya manusia dan sarana prasarana dalam memahami serta menerapkan produk

hukum kearsipan. Kondisi ini menimbulkan pertanyaan terkait efektivitas regulasi kearsipan dalam

mendukung pengelolaan arsip di lingkungan Undiksha.

Penelitian ini menggunakan pendekatan deskriptif-kualitatif untuk mengukur tingkat

pemahaman pengelola kearsipan terhadap produk hukum kearsipan. Data dikumpulkan melalui

observasi, wawancara, dan analisis dokumen dengan populasi penelitian meliputi pengelola arsip

yang ditetapkan melalui Surat Keputusan Rektor. Rancangan penelitian mencakup analisis data

sebelum dan sesudah pengumpulan di lapangan untuk mengidentifikasi hubungan antara

pemahaman produk hukum dan pelaksanaan tugas kearsipan.

Hasil penelitian menunjukkan bahwa 73% produk hukum kearsipan memengaruhi kinerja

pengelolaan arsip. Namun, sekitar 50% pengelola arsip belum memahami produk hukum kearsipan,

dan 80% belum menguasai dasar-dasar kearsipan. Sementara itu, 95% arsiparis memahami produk

hukum kearsipan, tetapi masih menghadapi kendala dalam melaksanakan tugasnya. Kondisi ini

menegaskan perlunya peningkatan kapasitas pengelola arsip melalui pelatihan dan pengembangan

sistem kearsipan yang lebih efektif di Undiksha.

Kata kunci: Pemahaman Hukum Kearsipan

Abstract

Effective archival management at Universitas Pendidikan Ganesha (Undiksha) requires a

proper understanding of legal products governing archives issued by authorized officials as a guideline

for managing records. This understanding aims to ensure that archivists or archival managers can

carry out their duties and functions in accordance with their roles and responsibilities. However, the

implementation of these legal products often faces challenges, such as whether the formulation of new

archival legislation considers the potential impacts post-enactment, whether supplementary

government regulations or operational guidelines are necessary, and whether these regulations

effectively guarantee the expected archival practices. Other challenges include the influence of legal

products on infrastructure availability and whether Undiksha’s human resources have the capacity to

comprehend and implement the legal aspects of archival management. 

This study adopts a descriptive-qualitative approach to measure the level of understanding of

archival managers at Undiksha regarding archival legal products, serving as a guide in archival

management. The research design involves pre-field and post-field data analysis using observation,

interviews, and document analysis instruments. The study population includes archival managers at

Undiksha, as outlined in Rector Decree Number 12/UN.48/PT/2024 on the University Archival Team

and Rector Decree Number 13/UN.48/PT/2024 on Archival Managers in the Undiksha Environment.

The results show that 73% of archival legal products influence archival performance.

Observations reveal that 80% of record creators delegate archival responsibilities to archival

managers, though these managers remain tied to the units creating the records. Approximately 50% of

archival managers lack sufficient understanding of archival legal products, while nearly 80% do not

grasp the fundamentals of archiving. Meanwhile, 95% of archivists understand archival legal products

but have not fully implemented archival tasks..

Keywords : Understanding Archival Law